Effective: 04/08/2021
There are variety of methods FSS AP associates use to process payments in OAKS FIN:
Once the invoice has been thoroughly examined and it's been determined that it's acceptable, the FSS AP associate must determine the next steps for creating the voucher:
Is this invoice future-dated within three (3) business days of the current date?
If Yes, enter the Business Unit and assign to the Team 1 Sorter page using Exception Code 10 Future Dated Invoice.
If No, proceed below.
Is this invoice for Department of Mental Health (DMH) and addiction?
Is the invoice for the Governor's Office?
If Yes, enter the Business Unit and assign to the Team 1 Sorter page using Exception Code 29 (Special Handling Agency).
If No, proceed below.
Is this invoice for Secretary of State (SOS)?
If Yes, enter the Business Unit and assign to the Team 1 Sorter page using Exception Code 29 (Special Handling Agency).
If No, proceed below.
Is this invoice for Job and Family Services (JFS)?
If Yes, enter the Business Unit and assign to the Team 1 Sorter page using Exception Code 29 (Special Handling Agency).
If No, proceed below.
Is this invoice for Department of Natural Resources (DNR)?
If Yes, enter the Business Unit and assign to the Team 1 Sorter page using Exception Code 29 (Special Handling Agency).
If No, proceed below.
Has an AP Coach provided directions to processing the voucher manually?
If Yes, refer to the Processing Manual Vouchers topic.
If No, proceed below.
Does the invoice include a request for a Single Payment Voucher?
If Yes, verify the Supplier record is not set up in OAKS FIN. If not, refer to the Processing Manual Vouchers topic.
If No, proceed below.
Does the invoice include a purchase order number?
If Yes, refer to the VOLTing with a PO topic.
If No, proceed below.
Does the purchase require a purchase order?
If Yes, refer to the About AP Exceptions topic.
If No, proceed to the VOLTing without a PO topic.