Working an Exception Code 11: Pcard Paid
If an agency denies a voucher because the invoice was previously paid
by Pcard, the voucher should be deleted as a "Delete/Do
Not Reprocess Invoice" with the Exception
Category "11 - Pcard Paid."
If an invoice is received on the AP VOLT
page that appears to have been previously paid by Pcard (i.e.,
invoice reflects a credit card payment) or is a Pcard statement (i.e.,
credit card statement), follow the steps below.
- myOhio.gov > MY WORKSPACE > Financials Globe > NavBar > Menu > Accounts Payable > Batch Processes > Extracts and Loads > VOLT Landing Page
- Complete all required fields (i.e., Business Unit, Origin Code, Supplier ID, Location, Address, Invoice Number, Invoice Date, Invoice Received, and Last Receipt Date).
- Click Reject.
- The Reject pop-up page displays.
- Click the Exception Category lookup icon and select the correct Exception Category.
- Enter the OSS Comment based on the standards found in the "Exception Codes Quick Reference Table" topic.
- Click OK.
- The VOLT work item is rejected and will be automatically deleted from the AP Sorter Page.