Correcting Posted Vouchers

Posted vouchers enable OAKS FIN to perform an automated matching process, which ensures that the state only pays for goods/services that were ordered. If errors exist, search for vouchers by a number of voucher fields and error criteria, and then search for the exact voucher lines, distribution lines, or scheduled payments requiring correction.

Each scenario is differentiated by a set of criteria requiring a different corrective action. The specific action required is further described by clicking on the appropriate link. Correcting Posted Vouchers includes:

Creating a Journal Voucher
Processing Reversal Vouchers

Use the table below to determine the status of the posted voucher and the specific action required for correction.

Voucher Status	Action Required
When a voucher has been posted, is paid, and references a purchase order...	By request, OBM will enter a Reversal Voucher on the agency's behalf to restore the purchase order. A Corrective Voucher, referencing the correct purchase order, must be entered by the agency and placed on hold. OBM will remove the hold and both vouchers will run through the same pay cycle, off setting each other so no additional payment will be produced.
When a voucher has been posted, is paid or not paid, and references a purchase order...	Enter a Journal Voucher to correct non budget related FSS coding only the original voucher coding only. A journal voucher will not affect the purchase order.
When a voucher has been posted, is paid, and does not reference a purchase order...	Enter a Journal Voucher to correct the voucher coding.
When a voucher has been posted, is not paid, and references a purchase order...	Request that OBM enter a Reversal Voucher to restore the purchase order. The agency can enter a new voucher as needed.
When a voucher has been posted, is paid, and does not reference a purchase order but should have referenced a purchase order...	Request that OBM enter a Reversal Voucher on the agency's behalf to restore the purchase order. A Corrective Voucher, referencing the correct purchase order, must be entered by the agency and placed on hold. OBM will remove the hold and both vouchers will run through the same pay cycle, offsetting each other so no additional payment will be produced.
When a voucher has been posted, is not paid, and does not reference a purchase order...	Close the voucher and re-enter a correct voucher.