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Receipt Related Audit (Validation) Points
Expense receipts are required for all expense over $10 except personal auto mileage and meal per diems.
Receipts must be available in OAKS prior to approval. If receipts not available, do not begin the pre-audit process.
Missing of invalid receipt/confirmation from a third party travel agency is acceptable if travel was booked and paid through a third party travel agency and confirmation of payment is provided.
Confirmation of payment may be represented by a confirmation email from vendor, printed confirmation from site (Expedia, Travelocity, Paypal, Hotel.com, etc.) with confirmation number/transaction number present.
A Bank Statement may be used in lieu of receipt if traveler cannot produce actual receipt from vendor. Valid bank statement must show vendor name, date of transaction, amount charged.
If a receipt is lost, the traveler must make an effort to obtain a replacement receipt from the vendor. If the traveler is unable to obtain a replacement receipt, they may submit a statement, signed by their supervisor, that certifies the events justifying the claim including the date, amount and detailed description of the good or service purchased.