AR Revision History

The table below provides an overview of the recent changes that have been made to the Accounts Receivable. The revision history is a useful measure of the maintenance cycle.

 

Effective Date

Section/Page Changed

Former Process/Procedure

New Process/Procedure

3/8/2018

Check Received through Lockbox in Error Once it has been confirmed that the check does not belong, Huntington will make a monetary adjustment to the account and send a notification to Ohio Shared Services to delete the deposit in OAKS. If the check in error was scanned with other checks that are in the correct lockbox, delete only the line in error from the deposit.
  • Before deleting a deposit or payment line, work with the Deposit Agency to either provide special coding for processing or provide direction to delete the deposit or the payment line. Do not delete without first contacting the Deposit Agency.

Once it has been confirmed that the check does not belong to a State Agency, Huntington will make a monetary adjustment to the account and send a notification to Ohio Shared Services to delete the deposit. If the check in error was scanned with other checks that are in the correct lockbox, delete only the line in error from the deposit.

  • In the event the check is a duplicate payment belonging to a state agency, the Deposit Agency should provide coding for processing and the deposit or deposit line is not to be deleted.

2/8/2018

Running the Payment Detail N/A Added:
  • Payments have been posted when the status reflects "Applied" or "Completed". Refer to Reviewing Payments to check payment status for a deposit.

2/8/2018

Creating Direct Journals Click here to see former process. Added:
  1. Click the Expand icon.

Deleted:
  1. Click the Currency Details tab.

Revised Step 10- DODD Line Description Field Entry:
  • [INVOICE # (as listed on the AGENCY CREATED INVOICE)] + [Earned or Unearned]

11/7/2017

New procedure release. N/A New procedure release.