Running the Payment Detail Report

The Payment Detail Report lists all payments in a deposit and provides a sum of the payment amounts. The Payment Detail Report is submitted to the Treasurer of State (TOS) after the agency AR Administrator has approved a deposit. The payments must be reviewed before running the report.

A Payment Detail Report cannot be run until the AR update process has completed and all payments have posted. Payments have been posted when the status reflects "Applied" or "Completed". Refer to Reviewing Payments to check payment status for a deposit.

AR update runs at 8:00AM, 9:00AM, 10:00AM, 1:00PM, and 3:00PM. You must wait until all payments have been posted to run the report.

Steps for the Payment Detail Report

• myOhio.gov > MY WORKSPACE > Financials Globe >  NavBar > Navigator > Accounts Receivable >  Payments > Reports > Payment Detail

1. Type "AR20002" in the Run Control ID field.

2. Click Search.

1. • Run Control IDs will display.

   • Run Control ID must be setup prior to running reports.

1. Click Add a New Value tab, ONLY if "No matching values were found."

2. Type "AR20002" in the Run Control ID field.

3. Click Add.

3. Select Run Control ID.

• Payment Detail page will display.

4. Enter From Date (the beginning of the current month).

5. Enter To Date (the end of the current month).

6. Enter Deposit Unit (the Business Unit of the agency you are reporting).

7. Select from Amount Type drop-down: Base Curr.

8. Leave User ID blank.

9. Enter the Deposit ID (the Deposit ID of the deposit you are reporting).

10. Verify that the Posting Status is All (if not, Payment Detail will show zero dollars).

11. Click Run in the upper right corner.

• The Processor Scheduler screen will display.

• A process instance ID will be assigned to the report. It is used to track the progress of your report.

12. Click OK.

• This takes you back to the Payment Detail screen where the Process Instance number (PI) will appear under the Process Monitor link (upper right).

13. Click the Process Monitor link.

14. Locate your Process Instance number (top one in the list).

15. Click  the Refresh button until the following occurs:

• Run Status = Success

• Distribution Status = Posted

16. Click Details to view the Payment Detail report.

17. Click View Log/Trace.

18. Click the PDF link.

• The Payment Detail Report will open in a separate window.

19. Save the Payment Detail Report to the file location: S:/AR LOCKBOX PROD/OSS/Agency folder.

• There is a folder for each agency: AGE, DAS, DODD, PUCO.

20. Save the deposit with the following naming convention: "<Deposit ID>-<LB, ZBA, AUCTION, MOD, MTOS, or WIRE>" (e.g., "18673-WIRE").

21. Click RETURN.

22. Click OK.

23. OSS has a 2:00pm cutoff for AR Processing in order to have the deposits to TOS by 3:00pm.

Send for Approval

1. Open Outlook to create a new email.

2. Click the To... button.

3. Select OSS Line Support from the distribution list.

4. Click in the Subject field.

5. Enter <Agency><Deposit Type><Deposit # (list Deposit ID's)><ARE/IS READY FOR APPROVAL>. (For example: DAS ZBA DEPOSIT 123456 IS READY FOR APPROVAL OR DAS LB DEPOSIT 1234567 AND 1234568 ARE READY FOR APPROVAL.)

6. Attach the Payment Detail Reports and any corresponding information related to processing the deposits.

• If there are multiple deposits per agency, be sure to attach ALL Payment Detail Reports and only send one email.

7. Click Send.