Effective: 03/15/2021

Reviewing Huntington Lockbox Deposits

Huntington lockboxes contain batch groups and each batch can contain multiple transactions. Each transaction is a check deposit which must be reviewed against accounts receivables in OAKS FIN. Using the saved deposit batch PDF on your desktop, perform the following steps.

Attaching Deposit Batch PDF in OAKS

myOhio.gov > MY WORKSPACE > Financials Globe > Accounts Receivable > Payments > Online Payments > Regular Deposit

The Regular Deposit screen defaults to Find an Existing Value tab.
Enter Deposit Unit.
Select “Not Reviewed” from Agency Approval dropdown.
Click Search.
All deposits created through lockbox interface will display.

Select Deposit ID (if more than one).

Use the total amount from the batch as an identifier to selecting the correct Deposit ID from the search results.

The Totals tab displays.

Click on Payments tab.

The Payments tab displays.

Click Attachments on Payment Seq 1.

Attach saved deposit batch PDF.

Determining Agency and Payment Type

Determine the agency during Huntington site access under Lockbox Summary.

3603 - PUCO (Public Utilities Commission of Ohio)
3686 - DAS (Ohio Department of Administrative Services)
3718 - AGE (Ohio Department of Aging)
3723 - DMR (Ohio Department of Developmental Disabilities [DODD])

Determine the payment type:

AGENCY	PAYMENT TYPE DETERMINATION / ACTION
AGE	AGE provides a spreadsheet that identifies the Customer's contract information to assist in coding the check. If information is not available, email AGE AR Contacts.
DAS	DAS provides a spreadsheet that identifies the Customer's contract information to assist in coding the check. If information is not available, email DAS AR Contacts.
DMR	Determine the payment type by reviewing the check's backup page on the PDF file.
PUCO	Determine the payment type by reviewing the check's backup page on the PDF file.

Enter the Customer number in the Customer ID field, IF the information is not available on the check's backup or on the spreadsheet provided.

Setting Source Filtering in "The Source"

OBM@Work > OBM ReSOURCE > The Source for OSS > Accounts Receivable > Welcome to the AR Procedures

Click the Filter icon.
Select applicable agency and payment type determined.

Only content and charts pertaining to your selected agency and payment type will display. All other agencies and payment types will remain hidden.

Click the Reset icon to remove all selections.

Next steps - "Matching and Updating Deposits in OAKS"