Standard Invoice Pre-Processing Form

The Standard Invoice Pre-Processing Form (PPF) is available for use by all participating agencies. This form is designed to allow agencies to submit any agency-desired processing information in addition to the invoice. As agreed upon with FSS and its partner agencies, processing instructions from the PPF should be followed unless it is invalid information or does not follow standard processing procedures. When submitting via email, fax, or mail an FSS “Standard Invoice Pre-Processing Form” PPF with the invoice, the PPF must be the first document in the image followed by the invoice, then any back up documentation. The invoice will be used as the primary source of information. The "Standard Invoice Pre-Processing Form" will be referred to for additional supplemental information. The Standard Invoice Pre-Processing Form is available on the FSS Website.

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• If the PPF contains errors such as miskeyed information i.e., $100.00 and the invoice is $1,000 the invoice should be used as the primary document to follow. As long as enough information is provided to create a valid voucher based on the PPF AND the primary invoice documentation, a voucher should be created.

• If a Purchase Order Number is provided on the Invoice AND on the Pre-Processing Form, use the Purchase Order Number provided on the Pre-Processing Form.

• If the invoice references a valid purchase order number, but the PPF lists a different purchase order number that is also valid, FSS is to use the purchase order number on the PPF to create the voucher.

• Payment Message instructions on PPF

• • If requested, enter the invoice number in the payment message.

  • Do not enter a phone number even if requested .

• If the agency requests that the payment be made by check even though there is a EFT established, the processor should follow the PPF instructions.

Click here for instructions on Using a Pre-Processing > Online Standard Invoice Pre-Processing Form in The FIN SOURCE.