Effective: 01/17/2019

Origin Code

Use the following priority of resources, in the order below, to determine correct origin code (exceptions for DAS, DRC & DMH supersedes this hierarchy):

• Agency-submitted PPF.
• Origin listed on an invoice.
• Purchase order comments from voucher view only.
• Refer to the Origin Code List on SharePoint. If the agency has multiple origin codes:
  • Use the Origin Code that corresponds to the information listed in the PO Reference line, if available.
  • Use the Origin code that corresponds to the information listed in the Department FSS, if available.
  • Use the Origin Code with the corresponding "ship to"or "bill to/for" address from the invoice.

• Click herehere for DAS Guidelines.
  • Any invoice from a supplier that references "30 E Broad St., 39th Flr" (DAS), "Ohio Office of Information Tech" (OIT), "SDD,"or "IGD,"use Origin "284."
  • Invoices that reference Integrated Eligibility Run, IE Run, and Ohio Benefits Run, use Fund 5PC0 use Origin “284”.
  • • MARCS falls under OIT.
    • The exception to the use of this Origin is Integrated Eligibility/Ohio Benefits invoices Run or Build charges for counties will use Origin “287”. Invoices will be pre-processed, and invoices identify the county being billed.
  • Any invoice from a supplier that does not have a PPF attached and references  "General Services Division" (GSD) or address "4200 Surface Road, "use Origin "282."
  • "Invoices" created by DAS (e.g., EPDP/EEA, MARCS Tower Leases, Vehicle Liability Claims, Ohio University), use Origin "286."
  • Any invoice that references IE Build, Build, Fund 4N60, Integrated Eligibility,or Ohio Benefits Build as the description use Origin “287”.
  • • The Majority of these invoices will be pre-processed by the agency. PO will always have fund code 4N60.   
    • The exception to the use of this Origin is Integrated Eligibility/Ohio Benefits invoices Run or Build charges for counties will use Origin “287”. Invoices will be pre-processed, and invoices identify the county being billed.
  • Any invoice from a supplier that does not have a PPF attached and is non-IT. Invoices that reference “General Services Division (GSD), Administrative Services Division (ASD), Office of Collective Bargaining (OCB), Human Resources Division (HRD), and Equal Opportunities Division (EOD) use Origin “282”.
  • • Any invoice that does not fit any of the other origins and had 30E. Broad St., 40th Floor in the address uses Origin “282”.
• Click herehere for DMH Guidelines.

  • Contract Services (i.e., Control Payroll), use Origin Code "293."

  • Grants and Subsidies, use Origin Code "292."

• Click herehere for DRC Guidelines.
  • The department code on the PO helps determine the origin code to be used on the voucher. Refer to the Origin Code List on SharePoint. The OAKS lookup tool for Department Code can also be used.

  • Use the following priority of resources to determine correct origin:

  • • Agency submitted PPF.

    • Fund Code 2000 = origin 716.

    • Purchase order department code - verify against Origin Code List on SharePoint.

    • Bill to address on invoice - verify against Origin Code List on SharePoint.

    • Ship to address on invoice - verify against Origin Code List on SharePoint.